Useful information

• Oral presentation:

  Technical Requirements: All presentations must be in Microsoft PowerPoint format (.ppt or .pptx). Personal laptops are not allowed. All rooms are equipped with a projector, laptop, and screen. Only in-room facilities are available for uploading your presentation.

  Uploading Your Presentation: Pre-load your presentation on the conference laptop using a USB stick. This must be done at least 1 hour before your talk or during session breaks. Presentations must be uploaded in the same hall where you will be presenting.

  Before Your Session: Introduce yourself to the session chair or organizer before the session begins. Arrive at least 10 minutes early and sit in the front row to ensure a smooth speaker transition.

  Presentation Timing:15-minute time-slots are foreseen for contributed talks, that include 12 minutes presentation and 3 mins for Q&A. Please keep to your time to: 1) Ensure all presenters get their full slot. 2) Allow attendees to move between sessions as planned.

  Session Details
  Confirm your presentation time, location, and session chair in the final program. Check the online scientific schedule here: Program – EAFP 2025 Official website conference 

   

• Poster presentation:

  Poster size: The maximum poster size is A0 (84.1 cm x 118.9 cm). Please ensure that the poster content is in portrait orientation (i.e. vertically). Posters in landscape format (i.e. horizontally) cannot be displayed in the Poster Exhibition.
  Poster material: The poster must be printed on paper. Electronic posters cannot be displayed in the Poster Exhibition.

  Language: The poster should be written in English.

  Printing the poster: You are responsible for having your poster printed. There are local companies to get your poster printed in Heraklion (SP GRAPHICS or KYBOS).

  Presenting your poster at the conference: There will be one poster session from the first to the last day of the conference divided in two floors of the conference venue. Please check the conference program. At the Registration Desk and at both poster session floors you will find a list of all posters and their presenters as well as the allocated number for each poster. Please take your poster to the correct poster panel and attach it using the material provided. There is no need to bring pins etc. with you, as these will be provided by the local organisers. 

  Please ensure that you are present by your poster during the poster presentation (please see the program). You may wish to prepare handouts based on your poster to give out to those interested in your work.

• Deadline:

  FINAL Abstract submission deadline: May 16th, 2025

General Guidelines

• Pre-registration is needed before submitting your abstract. Please complete the registration form and create your user account. You are not requested to proceed with payment at this step.
• Abstracts must be submitted exclusively via the on-line system of the Conference web page.
• Participants wishing to contribute to any of the workshops please contact the relevant contact person listed in the description of the WS. Only upon agreement with the organisers can abstracts for WSs be submitted via the portal.
• Abstracts must be written in English with a maximum of 400 words. Your submission must clearly include Introduction, Methodology, Results and Conclusions.
• Abstracts will be submitted with an HTML input. Please COPY-PASTE FROM WORD TO NOTEPAD and then COPY FROM NOTEPAD TO THE SPECIAL TEXT BOX OF THE SUBMISSION. In the text box YOU CAN MAKE BOLD OR ITALICS THE WORDS/SENTENCES YOU WISH.
• During submission you will be requested to:

  • Indicate your preference in presentation type (oral or poster)
  • Select the topic you would like to submit your abstract among the EAFP2025 Topics
  • Insert the title of your submission
  • Insert the main text of your submission
  • Insert all authors and identify the presenter